2024 Special Meeting

Digital Media Association of Alberta – Notice of Special Meeting of Members

NOTICE IS HEREBY GIVEN that a special meeting of the members (the “Meeting”) of the Digital Media Association of Alberta (“Digital Alberta”) will be held on February 20, 2024, by webcast, commencing at 12:00 PM Mountain Time for the following purposes:

1.     To consider and, if thought advisable, to pass the following special resolution to adopt new bylaws replacing the existing bylaws of Digital Alberta:

NOW THEREFORE BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:

1.     Digital Alberta is authorized to rescind, alter, or add to its bylaws pursuant to section 15 of the Societies Act (Alberta).

2.     The existing bylaws of Digital Alberta are repealed and replaced by the bylaws attached as Schedule “A” to this resolution (the “Bylaw Amendment”).

3.     Any officer or director of Digital Alberta be and is hereby authorized and directed for and on behalf of Digital Alberta to execute, deliver and file all such documents and to take all such other actions as may be necessary or desirable for the implementation of this special resolution and to give effect to the Bylaw Amendment.”

2.     To act on such other matters, including amendments to any of the foregoing, as may properly come before the Meeting or any adjournment or postponement thereof.

Note with respect to Bylaw Amendment

If the special resolution approving the Bylaw Replacement is approved by the Members at the Meeting, Digital Alberta intends to file the replacement bylaws as soon as practicable thereafter. The replacement bylaws will take effect at the time that they are registered by the Registrar of Corporations for Alberta. The replacement bylaws and the existing bylaws can be found here: 

Old bylaws

New bylaws

Voting Procedures

Only members who are in good standing for a period of thirty (30) days prior to the time of the Meeting will be entitled to vote.

Members are requested to date, sign, and return the accompanying form of proxy for use at the Meeting if they are not able to attend the Meeting personally. To be effective, forms of proxy must be received by Digital Alberta’s registered and records office no later than 24 hours before the time of the Meeting (i.e. by 12:00 PM Mountain Time on February 19, 2024) or any adjournment or postponement thereof at which the proxy is to be used. Proxies delivered by regular mail should be addressed to Digital Alberta, Attention: Scott Nye, c/o Suite 300 10190 104St NW T5J 1A5 or by email to scott.nye@digitalalberta.com.

The Meeting will be held in a virtual only format conducted by live webcast. In order to attend the Meeting, Members are required to pre-register by completing the online registration form at the bottom of this page. Pre-registered Members will receive instructions on how to access the Meeting via email.

DATED at Edmonton, Alberta, this 24^th day of January, 2024.

BY ORDER OF THE BOARD OF DIRECTORS

Scott Nye

(signed) “Scott Nye” Director

Proxy Form

Special Meeting Member Registration Form

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